JOBS: Pop-up/Collaborations Programmer


Role Title: Pop-Up/Collaborations Programmer

Role Description: This role will give you the opportunity to design and shape our year-round programme of events and pop-ups with our creative partners in order to benefit our members.

Background on this role: We are a festival that has always relied on our creative partnerships. We believe working with creative organisations and institutions around the city allows us to expose our creatives to creative professionals and brings the creative community together. We currently work with a number of creative partners in a number of capacities, which include:

The Scottish Storytelling Centre, the Scottish Poetry Library, Edinburgh Printmakers, Creative Edinburgh, Lyon & Turnbull, Edinburgh Palette, the Biscuit Factory, Gayfield Creative Spaces, Edinburgh Museums & Galleries, and others.

Our institutional partners include all five higher education and further education institutions in Edinburgh.


School of Creativity Workshops – 4-6 workshops a month
Questioning Creativity Panel Series, Collaborative Clash and Portfolio Reviews with Sandbox Collective – 1-2 events every to every other month
Pop-Up Exhibitions and Events - Random 

Main tasks:

o Working with our collaborator and/or the ESAF Director to design a concept for the pop-up event;
o  Pitching the concept to the rest of the executive team for the benefit of our members.

o Liaise directly with the Membership & Artist Liaison to provide opportunities for our creatives to take part in the event where appropriate.

o Procure and confirm a venue for the pop-up event;
o  Organise any necessary licensing with the support of the ESAF director for the event which may include a public entertainment license, stall market license or others;
o  Make sure we are compliant with health and safety regulations for each event;
o  Write and conduct risk assessments for each pop up event we run.

o  Work closely with the Head of Marketing and marketing team members to make sure marketing materials including Facebook banners, events poster are set up;
o  Work directly with the Digital Media Coordinator to make sure content is distributed in our newsletter and to the relevant creative collaborators, this may become the role of the content developer;
o  Liaise directly with marketing team and content developer to make sure website is up-to-date with event information;
o  Work closely with Press Officer to develop content for press releases for the pop up event and/or collaboration.

o  Working closely with the marketing team to set up ticketing for each event and having access to ticketing platform in order to edit the event to reflect the event details.

o  Design a timeline with key dates to complete tasks in the lead up to the event;
o  Design a supplier checklist and use other project management tools to ensure the event runs smoothly;
o  Design a running order for the day of the event to be distributed to key members of the team including but not exclusively the marketing team, commercial manager, sponsorship and fundraising manager;
o  Keep a record of key numbers for the event such as footfall, ticket sales, the number of volunteers, and timing of the event;
o  After the event has finished, keeping track of key data on the event;
o  Designing and collecting interactive feedback from event attendees for us to improve our next events and use later for impact report, annual reviews and as content for our website along with any social media.

o Work with the Sponsorship and Fundraising Officer to manage any sponsors that are supporting the pop-up event.

o  Manage volunteers that are supporting and running the event;
o  You will be responsible for your own budget and by agreeing to this role you will need to agree to be hold accountable for any misspending or mismanagement of your budget.

o  Attend executive team meetings and contribute to the overall strategic planning of organisation as a whole;
o  Report directly to the ESAF Director;
o  Take responsibility for overall management of organisational finances;
o  Agree to work in a team setting to maintain the organisation’s reputational, business viability and management;
o  Subscribe to the organisation’s key social values;
o  Act on behalf of the organisation and agree to be driven by the organisation’s wider values and do not act for the benefit of any individual.

Click here for Application Pack

Deadline: 31 August 2016

To apply:  If you think you have what it takes, we want to hear from you! Email your CV to with a short description of why you want to work with us and why you think you'd succeed at this executive role. Please don't forget to put your role title in the email subject line! Good luck.